Urban Air Donation Request: How to Get Passes for Your Auction or Raffle (2026 Guide)

To request a donation from Urban Air Adventure Park, fill out the official donation form at urbanair.com/donations at least 30 days before your event. You will need your organization's tax-exempt ID, and you will choose the Urban Air park closest to you, because that park is the one that decides. Approved requests usually come as a set of attraction passes or a birthday-party voucher, picked up at the park. Across 3,828 tracked applications on TheShareWay, about 24% of Urban Air donation requests are approved, and you can track your own request on Urban Air's TheShareWay page.

Urban Air donation request at a glance

Figures as of September 2026, from applications tracked on TheShareWay.

Urban Air responds to donation requests in a median of 11 days, based on applications tracked on TheShareWay. Roughly a quarter of requests succeed overall. Most of the ones that fail simply never hear back; when a park does respond, roughly 4 in 5 requests are approved. That makes Urban Air one of the more reliable family-entertainment asks for a school or youth-group fundraiser, as long as you apply early and to the right park.

What Urban Air donates

Urban Air's donation page says only that parks give back "through in-kind donations," so it helps to know what organizers actually receive. Based on applications and reviews tracked on TheShareWay, the common outcomes are:

• Attraction passes. Usually 2 to 4 passes at the Deluxe, Ultimate or Platinum tier, issued as a gift certificate or voucher.
• A family 4-pack prize certificate. Several parks package four passes with four pairs of Urban Air socks, a large pizza and four bottled waters. Organizers often list it as an "Ultimate Prize Pack."
• A basic birthday-party voucher. Less common, but the highest-value item parks give; it covers a standard party for up to about 10 kids.
• Gift cards or a small gift basket. Occasional, and usually paired with passes.

Urban Air donations tracked on TheShareWay are typically worth $85 to $160, with a median of about $135. About 7 in 10 donations are picked up at the park rather than mailed, so plan for a volunteer to collect the certificate. Passes and party vouchers work well as a standalone raffle prize or as the anchor of a family-night basket; see our silent auction basket ideas for pairing suggestions, and use a printable silent auction bid sheet to display the certificate on the night.

How to submit an Urban Air donation request

Urban Air does not take donation requests by email or phone. Every request goes through one online form, and there is no separate form per park.

1. Go to the official form at https://www.urbanair.com/donations/. This is the only application route Urban Air publishes.
2. Check your date. Urban Air asks for requests "at least 30 days prior to the event." Anything closer is likely to be ignored, so submit 6 to 8 weeks out if you can.
3. Enter your organization details. Name, address, website and your Tax Exempt ID. The ID field is required; have your IRS determination letter or your school district's exemption certificate handy.
4. Add a contact person. First name, last name, phone and email. Use someone who can pick up the donation in person, since most parks hand it over at the front desk.
5. Describe your organization and your event. Each description is capped at 1,500 characters. Say who you serve, what the event is (auction, raffle, tricky tray, carnival), the date, and the estimated attendance. Mention that the winner will be a local family; parks donate to drive visits. If you want a starting point, adapt our donation request letter template into the description box.
6. Select the closest Urban Air location. The dropdown lists every park in North America. Pick the park your families actually visit. Requests that land at a park outside your area are a common reason for a decline.
7. Submit and log it. The confirmation page is a simple thank-you with no timeline. Record the date you applied so you know when to follow up, and track the request on TheShareWay alongside your other asks.

Who is eligible

• Tax-exempt organizations. The form requires a Tax Exempt ID, so 501(c)(3) nonprofits, schools, PTAs, PTOs, booster clubs and churches with an exemption number can apply. Individuals and for-profit events cannot.
• Organizations near a park. Urban Air is a franchise system with more than 400 parks open or under development across North America, and parks operate in 39 U.S. states as of September 2026. If there is no park within a reasonable drive of your community, expect a decline or no answer.
• Events at least 30 days out. This is the one hard rule on the form.

Urban Air also says plainly that it "may not be able to donate to every event." Individual parks set their own limits: the decline reasons organizers have recorded on TheShareWay include parks that had already hit their donation budget for the season and parks that were only giving to local schools and churches that year.

Urban Air's other route: Spirit Nights and ticket fundraisers

If your school or club wants ongoing support rather than a single prize, Urban Air runs two event-based programs through the same local parks.

• Spirit Nights for schools. A park hosts your school on a select weeknight and returns 20% of the evening's proceeds to the school. The park supplies pickup-zone signs, day-of stickers for every child and printable or emailed PDF invitations, and you can add a dodgeball tournament, slam-dunk contest or even a silent auction on site. Book through the event request form on Urban Air's school fundraisers page.
• Ticket-sale FUNdraisers for nonprofits. Your organization sells discounted Urban Air tickets and keeps a portion of each sale. Tickets are valid Monday through Thursday and not during school holidays, Spring Break or Winter Break, and 501(c)(3) status is required. Details are on the non-profit fundraising page.

Which fits? A donation request is right when you need a prize for a specific auction or raffle. A Spirit Night is right when you can turn out families on a weeknight and want a percentage back. Several organizers on TheShareWay report that the park offered a Spirit Night at the same time it approved their passes, so it is reasonable to ask for both in one conversation. For planning the rest of the year, see our school fundraising guide.

Timing your request

About 30% of Urban Air donation requests tracked on TheShareWay are submitted in January, February and March, ahead of spring auction season. That is when parks are busiest with requests and most likely to reach their giving limits, so get your form in by early January for a March or April event. September is the second peak for fall festivals.

Because the 30-day minimum is firm, count backward from your event date and submit no later than day 30. For a raffle where you need the certificate in hand to sell tickets, aim for 60 days.

After you apply

About 4 in 10 responses from Urban Air arrive within a week, and roughly three quarters within 30 days. Organizers frequently describe a phone call or email from the park within a day or two, followed by an invitation to pick up the passes at the front desk.

• If you are approved: confirm the pickup window, bring photo ID, and ask whether the certificate has an expiration date or blackout days so you can print that on your auction display.
• If you hear nothing after 30 days: the request is unlikely to be approved. A single polite follow-up to the park's main line is reasonable, but do not resubmit the form for the same event.
• Afterward: send a thank-you note with a photo from the event. Parks give to build local visits, and a quick thank-you letter for the donation makes next year's request easier.

How TheShareWay helps with your Urban Air request

Urban Air is one of the most-requested family-entertainment donors in the TheShareWay directory, with 3,828 tracked applications and nearly 300 in the past 12 months alone. On the Urban Air Adventure Park page you can log your application, see when other organizers heard back, and read their tips. From there, build out the rest of your prize table:

• Browse the most-requested in-kind donors nationwide at popular in-kind donors.
• Pair Urban Air passes with other kid-friendly experiences from our Chuck E. Cheese donation request and Cinemark donation request guides.
• If you are running a PTA or PTO drive, start with our list of companies that donate to schools.
• For the event itself, see how to organize a raffle fundraiser.

Submit the Urban Air form early, choose the park your families know, and you will have one of the more dependable prizes on your table.