Texas Roadhouse Donation Request: How to Ask Your Local Managing Partner (2026 Guide)

A Texas Roadhouse donation request goes to one person: the Managing Partner who runs your nearest restaurant. Texas Roadhouse has no national donation form and no corporate giving office that reviews nonprofit requests. Each restaurant funds its own community giving, and the Managing Partner, usually working with the restaurant's Local Store Marketer, decides which schools, nonprofits and events get a share of it. You reach them through the store-specific option on the Texas Roadhouse contact form or by asking for them in person, and if they say yes you will most likely walk out with a "Dinner for Two" certificate, often packed into a basket with steak sauce, seasoning, peanuts and a stack of free-appetizer cards.

Across 4,672 tracked applications on TheShareWay, about 20% of Texas Roadhouse donation requests succeed. That is a middling success rate for a national restaurant chain, but the requests that do get an answer move quickly, and the answer is usually yes.

What are your odds?

Figures as of September 2026, from applications tracked on TheShareWay.

The hurdle is getting a reply, not getting a yes. About one in four Texas Roadhouse donation requests tracked on TheShareWay gets a response, and roughly three out of four of those responses are a yes. Texas Roadhouse responds to donation requests in a median of 8 days, based on applications tracked on TheShareWay, and many nonprofits hear back by phone or email within a day or two of asking. If two or three weeks pass in silence, the request has most likely been passed over, and a polite follow-up call to the restaurant is your best remaining move.

What Texas Roadhouse donates

Texas Roadhouse donations tracked on TheShareWay are typically worth $40–$100, with a median of $60. Nearly 9 in 10 Texas Roadhouse donations tracked on TheShareWay are picked up in person at the restaurant. What arrives in that pickup falls into a few familiar shapes:

• Dinner for Two certificates. The signature Texas Roadhouse donation, good for two entrees and usually valued at $30 to $40. Most restaurants give one or two per request; larger events sometimes receive more.
• Gift baskets and peanut buckets. A Dinner for Two certificate bundled with a bottle of Texas Roadhouse steak sauce, a shaker of steak or rib seasoning, a bag of peanuts and often a koozie. Ready-made for a raffle table or silent auction.
• Free appetizer and kids-meal cards in bulk. Restaurants frequently hand over dozens or hundreds of cards for golf-tournament swag bags, teacher-appreciation gifts, student rewards or volunteer thank-yous.
• Food for an event. Less common, but restaurants with a standing relationship have supplied rolls, salad and peanuts for pasta feeds, banquets and volunteer dinners.
• Cash. Effectively no. Texas Roadhouse's community support comes as products, certificates and fundraiser nights, not checks.

Two ways Texas Roadhouse supports nonprofits

Texas Roadhouse has two distinct ways of getting support. Asking for the wrong one is a common reason requests stall.

Donation request

This is the route for raffles, auctions, teacher appreciation, event swag and any situation where you need a certificate, basket or food in hand. It is a one-time gift decided by the Managing Partner from the restaurant's community budget. The rest of this guide walks through it.

Fundraiser

Fundraisers are how Texas Roadhouse gives the most money to local groups, and some restaurants will steer a donation request toward one, or ask you to host a fundraiser before they consider a donation. There are two formats:

• Gift card fundraiser. Your organization sells Texas Roadhouse gift cards and keeps 10% of every card sold. Cards are redeemable at more than 550 locations and can be customized with your logo or photo. You set it up by contacting the Local Store Marketer at your Texas Roadhouse, and the program's site at txrhgiftcards.com is only accessible through a referral link the restaurant gives you.
• Dine-to-donate nights. Your supporters eat at the restaurant during a set window and a share of their sales goes to your cause. Terms are set by each restaurant; GroupRaise, a fundraising platform that lists Texas Roadhouse events, describes them as returning 10 to 15% of your supporters' sales and asks for at least two weeks' notice. Ask for the Managing Partner or Local Store Marketer to book one, or choose "Community Fundraising" on the contact form.

One thing Texas Roadhouse does not offer is a grant. Its national giving, including a 17-year partnership with Homes For Our Troops, free meals for veterans on Veterans Day and $50,000 a year to the Arbor Day Foundation, is made up of corporate partnerships rather than open programs nonprofits can apply to, and Texas Roadhouse has no grant or funder record in TheShareWay's directory.

How to submit a Texas Roadhouse donation request

1. Pick the right restaurant. Use the Texas Roadhouse store locator and choose the location closest to your event and your supporters. Each restaurant supports its own community, and asking a restaurant outside your area is one of the most common reasons for a no. If you have several nearby, start with the one your supporters actually eat at.
2. Write a one-page request on your letterhead. Include your organization's name and 501(c)(3) or school status, the event name, date and expected attendance, exactly what you are asking for ("two Dinner for Two certificates for our silent auction on April 18"), who will pick it up, and how you will recognize Texas Roadhouse at the event. TheShareWay's free donation request letter template covers all of it.
3. Send it through the store-specific contact option. On the Texas Roadhouse contact form, choose "General inquiry" under "What's going on?", then "Inquiry for a specific store (donation requests/store hours, etc)." under "Please specify", and name the restaurant in your message. Texas Roadhouse routes these to the store. The alternative that many nonprofits prefer is to walk in outside the lunch and dinner rush, ask for the Managing Partner or Local Store Marketer, and hand over the letter.
4. Ask at least 30 days ahead. Give the restaurant a month before you need the donation. Nearly a third of all Texas Roadhouse requests tracked on TheShareWay are submitted in January, February and March, so for a spring gala or auction, ask in December or early January before local budgets are spoken for.
5. Follow up once. If you have not heard anything after about two weeks, call the restaurant, ask for the Local Store Marketer, and mention the date you submitted. A single courteous call is often the difference between a request that sits and one that gets answered.
6. Pick it up and say thank you. Confirm the pickup time, bring a copy of your request, and ask about expiration dates on any certificates. Afterwards, send a thank-you letter and tag the restaurant in your event photos. Managing Partners remember the groups that close the loop.

Who is eligible

Texas Roadhouse publishes no formal eligibility criteria for donation requests, and TheShareWay's directory lists none. Each Managing Partner uses their own judgment, which in practice means:

• Local wins. Schools, PTAs, youth sports teams, churches and community nonprofits in the restaurant's own trade area are the groups that get approved most often.
• Tax status helps but is not required. Schools and PTAs regularly receive donations, and including your EIN or nonprofit status in the letter makes the decision easier.
• Purpose matters more than size. A clear ask tied to a specific event (a raffle, an auction, a teacher-appreciation week) does better than a general "any donation would help."

The reasons nonprofits report for a no are just as consistent: the restaurant's community budget for that period is already committed, the organization is outside the restaurant's area, or the restaurant prefers to support groups through fundraiser nights rather than donations.

After you apply

Expect the reply by phone or email, usually from the Local Store Marketer, and expect it to include a specific offer rather than a form approval: "two Dinner for Two passes and 100 appetizer cards" is typical. Say yes, confirm the pickup date, and keep the relationship warm if they offer less than you hoped; a smaller yes this year is the foundation for a larger one next year.

Most donations are picked up at the restaurant, so plan the trip. Coupons and certificates often carry expiration dates, so ask when they expire before you build your raffle around them. And if the request comes back as a no or never gets an answer, the same letter works at the next-closest Texas Roadhouse, whose Managing Partner controls a separate budget.

How TheShareWay helps with your Texas Roadhouse request

• Apply and track your request on TheShareWay's Texas Roadhouse page, where the application details are verified and you can read reviews from nonprofits who have asked before.
• Browse hundreds of other companies that give in-kind donations to round out a raffle or auction.
• Restaurants are the easiest category to fill a raffle table with. See 20+ restaurant donation request links, restaurants that donate gift cards for fundraisers, and our Applebee's donation request guide for a similar sit-down chain.
• Turning a Dinner for Two certificate into a prize people bid on? Our raffle basket ideas include 87 more donation links to pair it with.